For those of you in NC paying payroll, here is a tax cheat sheet that tells you exactly what and when taxes and reporting are due on that payroll. NC sales tax requirements are here also.
—– Department of Treasury —–
Tax: 941 (Fed Withholding, SS, Med)
Need PIN and Password
Paid semi-weekly or monthly by the 15th of the following month depending on payroll amounts and report is filed quarterly by the last day of the following month.
Tax: 940 FUTA – Filed and paid annually by January 31st for the previous year.
—– NC Department of Revenue —–
Tax: NC-5 State Withholding
No log in info
Paid and filed either semi-weekly, monthly by the 15th of the following month or quarterly depending on payroll amounts
QUARTERLY – less than $250 from employee wages each month DUE last day of the month following the end of the quarter.
MONTHLY – between $250 and $2,000 from employee wages each month, DUE – day of the month following the month in which the tax was withheld. However, the return and payment for the month of December are due by January 31.
WEEKLY – at least $2,000 or more from employee wages each month, you should file DUE – same time you are required to file the reports and pay the tax withheld on the same wages for federal income tax purposes. If payroll is made on: Saturday, Sunday, Monday or Tuesday, it is due the following Friday of the same week. If payroll is made on: Wednesday, Thursday, or Friday, it is due the following Wednesday.
All employers must file Form NC-3, Annual Withholding Reconciliation. Form NC-3 along with copies of the W-2and 1099 statements are due to be filed by the last day of February.
—– NC Employment Security Commission —–
Tax: NCUI101 State Unemployment
Need Company (User) ID
Frequency: Paid and filed quarterly by the last day of the following month.
1st Qtr due 4/30, 2nd Qtr due 7/31, 3rd Qtr due 10/31, 4th Qtr due 1/31
—– NC Department of Revenue Sales & Use Tax —–
Need NCID / Sales Tax ID
No log in info
MONTHLY – Taxpayers whose total tax liability is consistently less than $15,000.00 per month and at least $100.00 per month shall file monthly on or before the 20th day of each month for all taxes due for the preceding calendar month. The taxes due shall be remitted with the monthly return.
Paid by the 20th of the following month
QUARTERLY – When a taxpayer’s total monthly tax liability is consistently less than $100.00, the taxpayer shall file a quarterly return with the approval of the Secretary. The returns with remittance of tax are due on or before the last day of January, April, July, and October for the preceding three-month period.
Paid by the 20th of the month following the end of the quarter